Centralise your data, processes and team knowledge in one place.
An AI agent that helps you with everyday work. With our clients we promise a 30-50% daily saving in staff time.
What AIOS is
that give your company back its staff time.
We are in a period where companies are offering a flood of AI tools - every week we hear about another "must-have" app. Companies quickly fall into a trap: a new solution for every problem, and every solution needs a new login, a new dashboard and a new investment. The result: even more confusion, a poorer overview and even poorer focus.
The answer is not hiding in 10 new AI apps. The answer is in centralising your systems and having an overview of your processes - in one place, with one agent that knows the whole company.
That is AIOS.
How it works
AIOS (AI operating system) is a system that connects your data, applications, processes and your team’s knowledge - and that knowledge is learned by an AI agent you can ask anything.
What your company is, what you sell, who your ideal clients are, what your strategy and goals are.
Connections to your systems (Microsoft, Google), CRM, accounting, calendar and files. The agent reads from these sources.
Connections to AI models (Anthropic, OpenAI, Grok, Gemini) that understand the context and each work in the area they are best at.
Automations that run on a set trigger or at a set time (daily brief, follow-up emails, monthly reports, document generation).
The ability to generate new agents and automations from a description of what you want. At this step you become self-sufficient.
Who it is for
If you use different applications (ClickUp, Asana, Pantheon, Intrix, Google, Microsoft) and keep getting lost among documents.
You write quotes and contracts, edit documents, answer emails, prepare presentations and reports, search for files - all by hand.
If staff ask "how should I answer this question?" and finding out takes 30 minutes, it is time for AIOS.
Entry points
Who it is for: Companies that want to build their own AIOS and are technically well versed.
What we do: We set up a Claude.ai-native system for one team (4-10 people) - Project Instructions, Knowledge Base, Connectors, personal Skills, a daily morning prompt, a shared Cowork space.
Duration: A 2-day workshop + 2 weeks of ongoing follow-up and support.
First results at the very first session
Who it is for: Companies that want an AIOS, but whose staff are not necessarily technically versed.
What we do: Together with you we set up an AIOS with all 5 layers, and teach your staff to use the system and write effective prompts.
Duration: A few one-day visits, 3 months of support, then upgrades in phases.
An AIOS of their own for every person in the company
Case study · AIOS implementation
Implementing an AI operating system at a long-established Slovenian insurance brokerage. Everyone on the team got their own AI assistant, tailored to their tasks.
Industry
Insurance brokerage
Duration
Jan → May 2026
After 2 weeks
20-30% time saved
A concrete example
4 h → 15 min
01 · Context
Early in the year, the director of a Slovenian insurance brokerage described a problem we hear from almost every well-run team: day-to-day operations take up valuable time and capacity that should go into working with clients.
Hours of their work go into administration, copying data by hand, reading long documents and preparing analyses. The director’s goal was to free up the brokers’ time, so they would have more time for client relationships and growing the portfolio.
02 · Approach
We started with an AI diagnostic review. We held in-depth interviews with the whole team, mapped all their processes and identified where they lose the most time.
Based on the results of the diagnostic review, we decided to implement an AIOS, which fundamentally changed the way they think and, as a result, the way they work.
We started with group workshops, where every employee got their own AI assistant in the Claude environment. First they gave it the full business context and explained their habits, and together we created the system prompt, the instructions for the system. Then they connected all their tools (Outlook, Excel, PowerPoint, SharePoint) and gave it suitable access and security instructions - what the AI is given access to and permission for, and what it absolutely is not.
We met with the staff 3 times in two weeks, which allowed a personalised 1:1 approach. Over the next 3 months we meet 3 more times, and after that once a quarter.
The concrete effect
4 h → 15 min
Working time on just one task that staff do every day.
By the second visit, 3 days after the first workshop, we had the first measurable results.
A broker who works with claims documentation described a concrete example:
“Preparing a report for a client used to take me around four hours. Now I finish it in 10-15 minutes.”
03 · Voices from the team
Three employees - different roles, the same result. Each with their own time saving, each with a more productive version of their working day.
Preparing a report for a client used to take me around four hours. Now I finish it in 10-15 minutes. When preparing reports I get a more structured and better-looking output than I would produce myself.
Broker
I save real time checking fleet cost reconciliations and on everyday Excel tasks. AIOS lays out the discrepancies for me in a structured way, which I would otherwise have to hunt for by hand across the whole document.
“Compared with Copilot, which I used before, it has more features and handles long documents better.”
Broker
In the first two weeks of use we saved around 20-30% of the time on summaries, analyses, translations and preparing presentations. I estimate that once it is fully in place we will save more than half the time.
Director
More than half the time saved across the whole team. That is the time the company lacked before the implementation for building closer relationships with clients, growing the portfolio and onboarding new clients faster.
04 · Philosophy
In this company we worked with staff who are experts in insurance - not in technology. Our approach was therefore checked on four counts.
Everything lives in the Claude app, where they write in Slovenian. The team keeps using the same tools - Microsoft.
Everyone has their own assistant, their own instructions, their own skills. Everything sits under the company subscription - which means everything belongs to the company.
The team has private and shared projects. They share successful projects and knowledge with each other.
A personal approach. We supported every employee at in-person workshops and tried out real cases together.
The Opti Solutions approach was just right. No unnecessary complication, easy to follow, step by step. First a presentation from their side, then trying it out together on real tasks.
Broker
05 · Outlook
For us this mainly means faster response to clients, more time for tasks that need thinking, and more transparent communication.
Director
The strategic difference for an insurance brokerage
Žan and the team took it step by step, which, given the amount of information and everything new, was a very good approach. I recommend them to every company that is serious about bringing AI into its business.
Director · Slovenian insurance brokerage
What users say
Hours
Saved on fleet cost reconciliation
“The AI operating system saves me real time on checking fleet cost reconciliations and on everyday spreadsheet work. It lays out the discrepancies I would otherwise have to hunt for by hand across the whole document. Compared with Copilot, which I used before, it does more and handles long documents far better.”
75%
Of line items matched automatically, she reviews the remaining 25
“I used to check everything by hand, line by line. Now it matches around 75 percent for me and I only review the remaining 25. The most useful part is that it writes down where the differences are, so I know exactly where to look. On work like that I am 30 to 40 percent faster. I am not especially technical, but getting used to the tool was very easy.”
FAQ
In half an hour we look at where your time is going and work out whether we can help. If we cannot, we tell you.
30 minutes, no preparation and no obligation